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Standing Committees

Standing Committees

Section 80 (1) of the Municipal Structures Act states that: 

 

“If a municipal council has an executive committee or executive mayor, it may appoint in terms in terms of section 79, committees of councillors to assist the executive committee or executive mayor” 

 

1. Municipal Transformation and Organizational Development Committee (former HR & Admin Standing Committee)

1.1 Primary Role:

To assist the Executive Mayor in his/her responsibility to monitor the management of the municipality’s administration in accordance with the directions of Council.

1.2 Areas of responsibility of the Committee:

- Industrial Relations;

- Personnel Administration;

- Public Administration;

- Occupational Health and Safety in respect of Council officials;

- Conditions of Services and Staff Benefits;

- Council Assets;

- Building Maintenance and Administration;

- Insurance of Council assets;

- Security regarding staff and Council assets. 

- Monitor progress on the implementation of the SDBIP (projects).

 

2. Economic Development Committee (Former Development & Planning standing Committee)

 

2.1 Primary Role:

 

To assist the Executive Mayor in his/her responsibilities to:

- identify the social and economic needs of the municipality;

- review and evaluate those needs in order of priority;

- recommend to Council strategies, programmes and services to address priority needs through the integrated development plan and the estimates of revenue and expenditure involved;

- recommend to Council the best way to deliver those strategies, programmes and services to the maximum benefit of the municipality;

- identify and develop criteria in terms of which progress in the implementation of the recommended strategies, programmes and services can be evaluated, including the key performance indicators;

- monitor the operational functions of ASPIRE in a way that does not interfere in the performance of those functions.

 

2.2 Areas of Responsibility of the Committee:

 

- Integrated Development Planning;

- Tourism;

- Local Economic Development;

- Land Reform and Settlement Planning;

- Town and Regional Planning;

- Land Use and Development;

- Environmental Management;

- ASPIRE’s operations.

- Expanded Public Works Programme. 

- Monitor progress on the implementation of the SDBIP(projects).

 

 

 

3. Basic Service Delivery & Infrastructure investment Committee (Former Infrastructure Standing Committee)

 

3.1 Primary role:

To assist the Executive Mayor in his/her responsibility to oversee the provision of services to communities in a sustainable manner.

 

3.2 Areas of Responsibility of the Committee: 

 

- Water and Sanitation services;

- Solid waste disposal services;

- Regulation of passenger transport services;

- Municipal Health services (including environmental pollution control);

- Disaster Management; 

- Fire Services;

- Building regulation services; 

- Monitor progress on the implementation of the SDBIP(projects).

 

4. Municipal Financial Viability Committee( New committee)

 

4.1 Primary Role:

To assist the Executive Mayor in his/her responsibilities to:

- provide political guidance of the fiscal and financial affairs of the municipality, including the budget process and the priorities that must guide the preparation of the budget;

 

- monitor and oversee the exercise of financial responsibilities assigned to the Accounting Officer and Chief Financial Officer in terms of the MFMA;

 

- take reasonable steps to ensure the municipality performs its Constitutional and statutory functions within the limits to the municipality’s approved budget;

 

- submit a report to Council, within 30 days of the end of each quarter, on the implementation of the budget and the financial state of affairs of the municipality;

 

- co-ordinate the annual revision of the Integrated Development Plan (IDP), and the preparation of the annual budget, and determining how the IDP is to be taken into account, or revised, for the purpose of the budget;

 

- ensure that the budget is approved by Council before the start of the  budget year; 

 

- ensure that revenue and expenditure projections for each month and service delivery targets and performance indicators for each quarter, as set out in the SDBIP, are made public within 14 days of the approval of the SDBIP;

 

- check budget implementation is being done in accordance with the SDBIP; approve  the Service Delivery and Budget Implementation Plan (SDBIP)  within 28 days after the approval of the budget;

- ensure that any revision of the SDBIP does not alter service delivery targets and performance indicators in the plan without  the approval of Council after approving an adjustment budget;

 

- ensure that the public are informed or any revisions to the SDBIP;

 

- issue appropriate instructions to the Accounting Officer to ensure budget implementation with the SDBIP and to ensure spending of funds and revenue collection proceed in accordance with the budget;

 

- submit a report on the mid-year budget and performance assessment to Council by 31 January each year;

 

- review the performance of the municipality in order to improve:

o the economy, efficiency and effectiveness of the municipality; 

o the efficiency of credit control and revenue and debt collection services; and

o the implementation of the municipality’s by-laws;

- identify financial problems facing the municipality;

 

- initiate remedial or corrective steps where financial problems are identified;

 

- guide the municipality in exercising its rights and powers over the ASPIRE, in a way that:

o ensures that the ASPIRE complies with the MFMA and remains accountable to the municipality; and

o would not impede the ASPIRE from performing its operational responsibilities.

 

4.2 Areas of Responsibility:

 

- Municipal Budget;

- Integrated Development Planning;

- Service Delivery and Budget Implementation Plan;

- Performance Management;

- Risk Management;

- Mid-year Budget review;

- Financial Management;

- Asset and Liability management;

- Revenue Management;

- Expenditure Management;

- ASPIRE  performance review.

- Supply Chain Management. Monitor progress on the implementation of the SDBIP(projects).

 

5. Good Governance & Public Participation Committee( New Committee)

 

5.1 Primary Role:

To assist the Executive Mayor in his/her responsibilities to:

- ensure that the municipality performs its constitutional and statutory functions within the limits of the municipality’s approved budget;

- monitor the management of the municipality’s administration in accordance with the directions of Council;

- oversee the exercise of responsibilities assigned in law to the Accounting Officer and the Chief Financial Officer but in a manner that does not interfere in the exercise of those responsibilities.

- ensure that regard is given to public views and report on the effect of consultation on the decisions of the Council;

- annually report on the involvement on the involvement of communities and community organizations in the affairs of the municipality.

 

5.2 Areas of Responsibility:

 

- Political & Administrative Structures of Council;

- Ethics Management;

- Inter-governmental relations;

- Municipal Support Services;

- Community participation;

- Mayoral Imbizo’s;

- Customer Care.

- Special Programmes (Gender, people with disabilities and Youth)

- Performance management

- Monitor progress on the implementation of the SDBIP(projects).

 

Role and responsibility of the Chairperson of Standing Committees

Each chairperson is responsible for:

• chairing the meetings of that particular committee;

• signing the agenda of a committee meeting;  

• ensuring that Rules of order are maintained in the meetings.

The chairperson has no authority to:

o to approve apologies for Councillors not in attendance at meetings.  The Executive Mayor or Speaker where relevant (Cllrs) are responsible for approving apologies and the Municipal Manager is responsible in respect of officials;

o to appoint an Acting Chairperson in his/ her absence and that responsibility lies with the Executive Mayor for Standing Committees and the Speaker in the case of a Council meeting.

 

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